What is a scenario where records stored in a computer frequently need to be checked

Amitha writes up a one-page summary of a novel during her summer internship at a publishing company. when she reads over the page, she realizes she used the word “foreshadow” seven times, and she would like to reduce the repetition. which tool would best amitha solve this problem?

Janice usually works on a particular workbook that contains all business related data. she decides to keep a backup of all the data in a separate workbook. she opens a new workbook to transfer the data. which option should she use to copy all the data from one workbook to another workbook?

Can someone work out the answer as it comes up in one of my computer science exams and i don't understand the cryptovariables